Vendor access in Perfect Day Plan is role-based and per-event. Every supplier gets exactly the slice of the plan they need — and nothing else.
What a vendor can see
When you grant a vendor access to an event, they see their own timeline entries, the tasks assigned to them, venue address and arrival instructions, and any files you’ve shared with their role. That’s the complete list.
What a vendor can never see
- Your internal costs, mark-ups, or margins — financial data is planner-only, always.
- Other vendors’ fees or contracts.
- Client conversations and payment schedules.
- Timeline sections that don’t involve them, unless you choose to share the full run sheet.
Granting access
From the event’s vendor list, choose the supplier, pick a role (florist, catering, music, photography, or a custom role), and send the invite. The vendor gets a login that scopes everything they see to that role on that event.
Revoking and expiring access
Access ends automatically after the event date, or you can revoke it at any time. Re-inviting the same vendor to a future event takes one click — their details are already in your supplier library.
A note on full run sheets
Some planners prefer key suppliers to see the whole day. You can elevate any vendor to “full timeline” visibility per event — financial data stays hidden even then.