Built for wedding planners, by wedding planners

Stop managing tools.
Start planning weddings.

Every proposal, task list, timeline, and invoice — built automatically from the services you select. Less admin. More of the work you actually love.

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No credit card required
Set up in under an hour
Cancel any time
Hours lost to admin
Writing proposals, updating spreadsheets, chasing vendors — Perfect Day Plan does it automatically.
Too many tools
Spreadsheets, docs, emails, apps — replace them all with one connected platform.
Vendor chaos
Every vendor sees only what they need, exactly when they need it. No more email chains.
Margins at risk
Your costs, mark-ups and profits stay private. Clients only ever see what you want them to see.
Sales pipeline
Harrison Wedding — Consultation booked Proposal
Clarke & Patel — Contract sent Closing
Evans Wedding — Signed ✓ Confirmed
New enquiry — Awaiting call Enquiry
Tip: Proposal accepted — task list & timeline created automatically
Sales portal

Win more clients with less effort

Build and send polished, branded proposals by simply selecting the services your client wants. No more writing from scratch — the system assembles pricing, services, and presentation automatically.

  • Kanban pipeline — track every lead from first enquiry through to signed contract
  • Proposal builder — select services to generate a branded, priced proposal in minutes
  • Service brochure — a stunning client-facing catalogue of your offerings, under your brand
  • E-signature contracts — send, sign, and store contracts without leaving the platform
  • Lead source tracking — know exactly which marketing channels are converting
Planning portal

Your entire wedding plan, built automatically

The moment a proposal is accepted, Perfect Day Plan creates your task list, populates your timeline, and links every service to the right part of the wedding plan. Set your templates once — reuse them on every future event.

  • Auto-generated task lists — tied to each service, ready the moment a contract is signed
  • Reusable templates — build once, apply to every future wedding
  • Ceremony & event timelines — anchor to ceremony time, auto-fill from services selected
  • Service details — every supplier, measurement, and instruction in one place per event
  • Vendor access — share only the timeline sections relevant to each supplier
  • Floor plans & seating charts — upload venue layouts and assign tables
Harrison Wedding — Timeline
10:00 Florist setup — ceremony arch & aisle Florist
12:00 Bridal party hair & makeup Planner
14:00 ⚓ Ceremony begins Anchor
14:45 Welcome drinks — band setup complete Band
16:00 Dining room open — starter service Catering
Client portal — Clarke & Patel
Guest list 84 / 100 confirmed
Seating plan In progress
Payment schedule 1 due in 14 days
Suggested upgrade
Add a pre-wedding photo session — from £350
Client portal

Give clients their own space — and grow your revenue

Your clients log in to manage their guest list, RSVPs, and seating — taking that work off your plate entirely. Meanwhile, carefully placed upsell prompts mean they’re discovering additional services on their own.

  • Branded client portal — under your business name and colours, not ours
  • Guest list & RSVP management — clients handle their own headcount and dietary info
  • Seating charts — couples assign guests to tables directly in their portal
  • Wedding website — each event gets its own page for guests with directions, RSVP, and updates
  • Built-in upsells — relevant upgrade prompts appear at the right moment, automatically
  • Integrated messaging — all client communication in one place, tracked per event
Financial portal

Your numbers, completely in control

Run your business with total financial clarity. Every service has a client-facing price and a private cost — your margins are yours alone. Invoicing, vendor payments, and payment schedules all managed in one place.

  • Cost vs. charge tracking — your profit margin is always visible to you, never to clients
  • Automated invoicing — send invoices manually or on a set schedule
  • Payment plan scheduling — set up staged payments and track what’s due and when
  • Vendor pay management — plan supplier payments alongside client income
  • Management fee structures — supports flat-fee, percentage, or fee-plus models
  • Budget tracking — help clients stay within budget while spotting upsell opportunities
Evans Wedding — Financials
Client total
£12,400
Your margin
£3,200
Deposit received ✓ £2,480
Second payment Due 14 Mar
Final balance Due 1 Jun
The do it once philosophy

Set it up once. Save hours on every wedding after.

The first time you configure Perfect Day Plan, you build your templates. Every event from that point on takes a fraction of the time.

1

Build your service library

Add every service you offer — ceremony, catering, florals, music, photography — with your client price, internal cost, and the tasks that go with each one. Do this once.

One-time setup
2

A new couple enquires

Add them to your pipeline, log their requirements, then select the services they need. A branded proposal and brochure generate automatically — ready to send in minutes.

Sales portal
3

They sign — everything is ready

Contract signed via e-signature. Task list populated. Timeline drafted. Invoice scheduled. Vendor assignments queued. You didn’t write a single thing from scratch.

Planning portal Financial portal
4

Your client manages their own details

They log into their branded portal to manage guests, RSVPs, dietary choices, and seating. They see upsell suggestions. You get notified of updates — without chasing anyone.

Client portal
5

The day runs without a hitch

Your timeline is live. Vendors see their own section. Every detail is confirmed. You’re free to focus on making the day perfect — not managing paperwork.

Planning portal
From planners like you

What wedding professionals say

“I used to spend two hours writing every proposal. Now I select the services and it’s done in minutes. The fact that the task list builds itself is a complete game changer.”
Sarah R.
Wedding planner, 8 years
“The vendor timeline view is brilliant. My florist and caterer each see exactly what they need — no more forwarding email chains or worrying about who saw what margin information.”
Michelle P.
Independent wedding planner
“I’ve increased my average booking value by 20% since using the client portal. Couples add extras themselves — I don’t even have to ask.”
Lucy C.
Full-service wedding planner
Pricing

Simple plans that grow with your business

Every plan starts with a 14-day free trial — no card required, no commitment.

See pricing & compare plans Book a demo