For venues that coordinate events in-house

Every event, every type, perfectly managed

From corporate dinners and birthday parties to weddings, bar mitzvahs, and celebrations of every kind — one platform manages your enquiries, coordination, food and drink, and client management from start to finish.

Book a demo See pricing
Works for all event types
Replaces your spreadsheets and email chains
Free demo, no commitment
Weddings
Corporate events
Birthdays & celebrations
Bar & bat mitzvahs
Funerals & memorials
Private dining
Reunions & parties
And more
Spreadsheet overload
Managing events across tabs, docs, and email threads creates mistakes and missed details. Perfect Day Plan puts everything in one place.
F&B coordination gaps
Food choices, dietary needs, and service timings scattered across emails. Perfect Day Plan connects them directly to every event.
Team misalignment
Bar, kitchen, setup crew, and coordinators all need different information at different times. Perfect Day Plan delivers exactly that.
Revenue left on the table
Upsell opportunities go unasked because there’s no system to prompt them. Perfect Day Plan surfaces upgrades to clients automatically.
Enquiry pipeline
Fletcher Corp — Annual dinner, 80 guests Enquiry
Morrison Wedding — 120 guests Proposal sent
Okafor 50th Birthday — Confirmed ✓ Confirmed
Goldberg Bar Mitzvah — Site visit Enquiry
9
Website
5
Referral
3
Social
Sales portal

Turn enquiries into bookings, faster

Manage every enquiry — whatever the event type — through one clean pipeline. Build branded proposals from your service library, send for e-signature, and convert to a confirmed event in minutes. No starting from scratch every time.

  • Unified pipeline — all event types tracked through the same stages from enquiry to confirmed
  • Proposal builder — select packages and services to generate a polished, priced proposal
  • Branded service brochure — a client-facing catalogue of your venue’s packages and offerings
  • E-signature contracts — send, sign, and store without leaving the platform
  • Lead source tracking — know which channels are actually filling your calendar
Event coordination

Your whole team, perfectly in sync

The moment a booking is confirmed, your event plan, task list, and day timeline are created automatically. Every team member — bar staff, kitchen, setup crew, coordinators — sees exactly what they’re responsible for, and nothing else.

  • Auto-generated event plans — built instantly from confirmed services, no manual setup required
  • Role-based timeline views — kitchen sees food timings; bar sees bar schedule; coordinators see everything
  • Reusable templates — build your standard event flow once, apply to every booking of that type
  • Task management — auto-assign tasks by service with due dates and responsible staff
  • Floor plans — upload your room layouts and configure table arrangements per event
  • External vendor coordination — share relevant sections with photographers, entertainment, suppliers
Okafor 50th Birthday — Day plan
09:00 Setup crew — tables, chairs, linen Setup
11:00 Florist arrival — décor setup Vendor
12:00 Kitchen prep — dietary list confirmed Kitchen
13:00 ⚓ Guests arrive — bar open Anchor
14:00 Starter service begins Kitchen
Food & drink management

The part most venues still do over email

Food choices chased one by one. Dietary requirements buried in a thread. Service timings written on a whiteboard. Perfect Day Plan connects every part of your food and drink operation — from guest selection right through to kitchen and bar delivery — in a single flow that works for any event type.

Menu & drinks setup

Configure your full food and drinks offering once — courses, options, dietary alternatives, and packages with pricing. Apply it to any event from a corporate dinner to a birthday celebration.

Guest food selection

Guests choose their courses directly through the client portal. Their selections feed straight to your kitchen sheet — no transcription, no chasing, no errors.

Dietary requirement tracking

Every restriction and allergy is captured at guest level, flagged for the kitchen, and visible in the event plan. Nothing gets missed on the day.

Service timing integration

Food and drink timings connect directly into your event timeline. Kitchen and bar teams see their schedule without needing the full event briefing.

Drinks packages

Add drinks packages as selectable services — welcome drinks, wine with dinner, bar tabs. Clients choose via their portal; quantities tracked per event automatically.

Full catering management Coming v2

Comprehensive kitchen operations, inventory, and multi-event catering planning are in development. The foundation is live — the full module launches in v2.

Client portal — Fletcher Corp Annual Dinner
Guest list 64 confirmed
Meal selections 58 / 64 done
Table plan In progress
Balance ✓ Paid
Suggested upgrade
Add a premium wines package — £22 per head
Client portal

A portal your clients actually want to use

Give every client — a corporate events manager, a family organising a party, a couple planning a wedding — a branded portal under your venue’s name. They handle guest lists, meal selections, table plans, and payments. You stay in control of exactly what they see.

  • Branded portal — your venue name and identity, not ours
  • Guest list & RSVP management — clients manage their own headcount and invitations
  • Meal selection & dietary info — guests choose courses and flag requirements directly
  • Table planning — clients assign guests to tables, synced to your floor plan
  • Built-in upsells — upgrade prompts for premium packages shown at the right moment
  • Payment schedule & messaging — all tracked in one place per event
Financial management

Every event’s numbers, completely clear

Track revenue, costs, and supplier payments per event regardless of type. Invoices generate from confirmed services, payment schedules run automatically, and your internal margins stay entirely private from clients.

  • Automated invoicing — generated from confirmed services and sent on your schedule
  • Staged payment scheduling — set payment milestones and track what’s due and what’s received
  • Cost vs. charge tracking — your internal costs and margins never visible to clients
  • Vendor pay management — plan supplier payments alongside client income per event
  • Budget management — help clients stay on track while surfacing upgrade opportunities
This month — revenue overview
Confirmed revenue
£42,800
Upsells added
£4,200
Fletcher Corp dinner ✓ Paid in full
Goldberg Bar Mitzvah Balance due 12 Mar
Morrison Wedding Deposit received
From venues like yours

What venue teams say

“We run everything from corporate dinners to birthday parties to weddings. We used to manage each one differently across different documents. Now every event type goes through the same system and the team just knows what to do.”
James M.
General manager, country house venue
“The food selection portal has transformed how our kitchen operates. Before, meal choices came in over email across weeks. Now it’s all there, organised by course, with every dietary flag clearly marked.”
Natalie T.
Events coordinator, boutique hotel
“Revenue per event has gone up noticeably. Clients are adding premium drinks packages and extra guests through their portal without us having to bring it up at all.”
Rachel B.
Owner, events & function venue
Pricing

Straightforward pricing for event venues

Plans built around the scale of your operation — running multiple venues or need a bespoke setup? Talk to us about a corporate plan.

See pricing & compare plans Talk to the team